DE

Tips, dates and deadlines

The most important dates and deadlines, information on setup and dismantling as well as helpful tips for exhibitors.

The following topics contain a brief explanation of the most important steps in the organisation of your trade-fair participation after the exhibitor application, e.g. regarding the placement process, stand building and equipment as well als invoicing. You are welcome to use the corresponding .

1. Placement process—find your perfect exhibition space

  • After the start of allocation of stands, you will receive a stand proposal by e-mail to the correspondence contact named in the application.
  • Check this proposal carefully, especially with regard to location, stand type and size.
  • If everything meets your expectations, you can confirm your stand space by clicking on the "Accept" button, thus concluding a binding contract.
  • If you wish a different placement, please click the "Decline" button and describe your preferred placement request in as much detail as possible. We will do our best to provide you with a new placement proposal within the possibilities.

Once you have confirmed your stand proposal, you will receive your admission invoice from July 2025. For more information, see "6. Invoicing—Admission and final Invoice".

2. Stand building—Designing the perfect stand

The stand space booked via the online application does not include stand building. You have the following alternatives to build your stand:

  • Using your own stand, naturally taking into account the technical guidelines; you can add services from the Exhibitor Shop, such as electricity
  • Ordering equipment such as flooring, partition walls, furniture, etc. individually via the Exhibitor Shop
  • Commissioning a stand builder, e.g. meplan
  • Booking a stand package, which includes all necessary basic services except the stand space (see Exhibitor Shop)

Submit any necessary documentation to the Technical Exhibitor Service, if one of the following cases applies:

  • The stand or advertising height is over 3m (stand plan).
  • The stand size is over 100sqm (stand plan).
  • If there are covered stand areas (stand plan).
  • A vehicle is exhibited (Form 1.2 "Application for Preventive Fire Protection Measures").

Please observe the .

Technical Exhibition Service TAS1
Tel.: +49 89 949-21164
E-mail: tas1@messe-muenchen.de

3. Exhibitor Shop—Ordering services for your stand online

Various services, such as electricity, cleaning, security, parking permits, etc., can be ordered via the Exhibitor Shop, provided you have confirmed your stand space.

  • You will receive the login information for the Exhibitor Shop by e-mail after confirmation of your stand proposal.
  • Please be sure to observe the order deadlines, as surcharges will apply for orders placed at very short notice.
  • Your stand will not be guarded by Messe München. We recommend that you book your own security via the Exhibitor Shop if necessary.
  • If you are planning an evening event at your stand, please register this using the appropriate form in the Exhibitor Shop.
  • You can also create your exhibitor passes via the Exhibitor Shop. They are available to you fully personalised and electronically as a mobile ticket for smartphone and tablet or Print@Home ticket. As a main exhibitor, you have a quota of free permanent exhibitor passes at your disposal; you will find the number in your placement proposal. Only used passes will be charged, the first ones used will automatically count as free of charge.

If you have any questions, please contact the Exhibitor Shop hotline:
Tel.: +49 89 949-11438
E-mail: info@productronica.com

4. Your entry in the Exhibitor Directory and Visitor Guide

Your entry in the exhibitor directory as well as in the visitor guide is managed by the publishing house productronica Media Services c/o jl. Medien e.K. This is our only partner in this area.

  • You will receive the proof of the company entry from the publisher. Please check the material and give the publisher appropriate feedback.
  • Also make sure that you exhaust the scope of the entry included in the communication fee, which includes three entries in the list of goods and three destinations or brands (see also Conditions of Participation B). This way, iterested visitors can find you more easily.
  • If desired, additional services can be booked (such as your logo in the printed visitor guide), for which a fee is charged.

Attention!

We would like to point out that productronica exhibitors are frequently contacted by other companies that are supposedly acting on behalf of Messe München. Please note that these companies have not been commissioned by us.

5. Set-up and dismantling—Useful tipps

All information regarding set-up and dismantling, logistics and traffic on the exhibition grounds—e.g. traffic guide, delivery of goods, approved forwarding agents—can be found under Logistics & Traffic.

6. Invoicing—Admission invoice and final invoice

Once you have confirmed your stand proposal, you will receive your admission invoice from July 2025.

  • The invoice recipient is always the company registered as an exhibitor.
  • If a different invoice recipient is desired, the exhibition group must be informed by e-mail to projektleitung@productronica.com as early as possible and a corresponding form must be requested, completed and returned.
  • Co-exhibitors may not specify a different invoice recipient.
  • Subsequent invoice changes will be invoiced at 50 EUR.

Approx. 4 to 6 weeks after the fair, exhibitors will receive the final invoice. Here, the item "Advance payment for services" listed on the admission invoice will be taken into account.

Warning:

It is possible that counterfeit invoices in the name of productronica and/or Messe München will be sent. All invoices of Messe München are sent from the following e-mail address: noreply.electronicinvoice@messe-muenchen.de Check with us if you have any doubts.

Co-exhibitor registration—Sharing your exhibition space at the fair

Further information on how to register co-exhibitors can be found here.

Further advertising options—Advertising space and customer vouchers

If you wish, you can order online vouchers for customers and invite them to the fair. Invoices can be orderd via the Exhibitor Shop.

Additionally, you can also present yourself to visitors outside your stand by booking advertising space on the exhibition grounds. An overview of the available advertising spaces and advertising media can be found in the Exhibitor Shop.

Finally, you may use the productronica logos in your advertising materials (print or online) in order to draw attention to your trade-fair stand. Various file formats are available for downloading in our media database.

Deadlines/DatesServicesContact

December 2024

Begin assigning stand space

Exhibition Management

End of April 2025

Stand proposals sent out by e-mail

Exhibition Management

As of May 2025

Account activated for Exhibitor Shop

Exhibition Management

As of July 2025

Admission invoices sent out
Payment deadline: mid-September 2025

Exhibition Management

As of July 2025

Personalization of free and additionally ordered Print@home Tickets for exhibitors
Prerequisite: Admission invoice paid

Exhibition Management

July 25, 2025

Application deadline for co-exhibitors
Application form

Exhibition Management

By Aug. 22, 2025

Book ads in exhibition catalog
Book ads in Visitor Guide
Book advertising in the app
Book marketing packages
Exhibitor Shop

jl.medien

By Sep. 29, 2025

Deadline for ordering technical services via the Exhibitor Shop
Deadline for submitting stand-design plans

Exhibitor Technical Services

By Oct. 17, 2025

Book forum timeslots
Exhibitor Shop

Exhibition Management

By Oct. 17, 2025

Book Job ads & employer portraits
Exhibitor Shop

Exhibition Management

By Oct. 10, 2025

Book advertising space

Media Sales

Nov. 18–20, 2025
09:00–18:00

Nov. 21, 2025
09:00–15:00

Exhibition takes place

Exhibition Management

As of mid-Dec. 2025

Final invoices sent out

Exhibition Management

DateTime

Setup

November 12–16, 2025

07:00 to 23:00

November 17, 2025 – constructional setup

07:00 to 18:00

Dismantling

November 21, 2025

End of fair to 24:00

November 22, 2025

00:00 to 23:00

November 23, 2025

07:00 to 23:00

November 24, 2025

07:00 to 18:00

Extensions to the setup times are only possible in exceptional cases and with written authorization from the Exhibitor Technical Services Department.